ChargeGrove.

Fulfillment invoice verification

Check your
fulfillment bill
line by line.

We compare supported charges with your rates and activity records. Each finding includes the calculation, its sources and any terms that still need checking.

Explore an invoice See the approach

For ecommerce teams and their bookkeepers.

01 Source-linked calculations02 Agreed scope and fee03 Your team handles disputes

The approach

How we review
your invoice.

A charge can only be checked against the rates and terms that applied when the work was done.

We compare the invoice with your rate schedule, activity records and credit evidence. The report shows each calculation and what still needs clarification.

A difference is a starting point for review. It becomes a confirmed discrepancy only when the evidence supports it.

01 / FIT

Define what we can check.

Start with a redacted file example. Agree the supported fees, required evidence, scope and fee before work begins.

02 / REVIEW

Check the supported entries.

Compare supported entries with effective rates and activity. Track approved credits. Flag missing or ambiguous evidence.

03 / HANDOVER

Review the findings with your team.

Receive a source-referenced report. Your team reviews the findings and handles any conversation with the provider.

Fictional invoice example

Inspect three entries.
Check their evidence.

Select an entry to see its calculation and source records. All figures in this example are fictional.

INV-1 / Example invoice review
FICTIONAL DEMONSTRATION
Supplied entries$770.003 invoice entries
Rate-checked$670.002 supported entries
Outside rate scope$100.00Storage terms missing

SELECT AN ENTRY TO FOLLOW ITS EVIDENCE

Entry / activityBilled

Differences are review candidates.
They are not confirmed savings.

F-2 / REVIEW CANDIDATE

$40.00 to explain.

The billed charge is higher than the supplied per-item rate calculation. Is there an amendment or additional service?

200 items × $2.00
$400.00
Billed amount
$440.00
Difference
$40.00
SOURCE TRAIL

invoice-1-row-2 → activity-row-2
→ contract-row-1 / RATE-1

Next questionConfirm the applicable terms before calling this an error.

F-1 / CREDIT TO RECONCILE

$30.00 already resolved?

There is a separate $30.00 applied credit in the supplied ledger. Equal amounts do not prove that it resolves this entry.

100 items × $2.00
$200.00
Billed amount
$230.00
Difference
$30.00
SOURCE TRAIL

invoice-1-row-1 → activity-row-1
→ contract-row-1 / RATE-1

Next questionConfirm whether CREDIT-1 resolves this charge before raising a claim.

Q-1 / OUTSIDE RATE SCOPE

$100.00 not rate-checked.

The storage entry has no supported applicable rate. We cannot calculate an expected amount from the supplied evidence.

Applicable rate
Not supplied
Billed amount
$100.00
Difference
Unknown
SOURCE TRAIL

invoice-1-row-3 → activity-row-3
→ pricing evidence missing

Next questionSupply the storage terms. Missing evidence is not an overcharge.

Illustrative records, not customer results or a live software product.Read the complete report ↗

The report

What you receive.

View the sample deliverable

Coverage and exclusions

What was checked, what was excluded, and where evidence was missing.

Calculations and sources

Source references and reproducible calculations for every finding.

Questions for follow-up

Clear follow-ups for your team, with differences and applied credits kept separate.

Before we begin

Before your first review.

What do you need from us?

An itemized invoice, the applicable rate schedule and amendments, activity records and any approved-credit evidence. We start with a redacted format example and agree private transfer arrangements before intake. Remove shopper personal information.

Will you recover money for us?

We prepare findings for review. Your team confirms errors and handles disputes. A potential difference, a confirmed discrepancy and a received credit are different things; we report them separately.

Which charges can you check?

We first confirm the supported provider format and simple rate rules. Complex storage, dimensional-weight freight, minimum spend, SLA interpretation, tax advice and legal advice are outside the initial scope. Unsupported terms are flagged, not guessed.

Is the example a real customer result?

No. The figures are fictional records processed by our calculation prototype. The example demonstrates the arithmetic and report structure. It does not prove savings or compatibility with a particular provider.

How does pricing work?

Any paid work requires an agreed scope, fee and delivery date after checking the fit. A recurring review can be considered once the first review demonstrates a useful, repeatable process.

Start with a question

Ask about
an invoice review.

[email protected]

General questions only. Please don’t email confidential attachments.
File intake and payments are not available on this website.

Soso Pkhakadze, founder

Based in Kutaisi, Georgia. Working remotely with ecommerce teams and their authorized bookkeepers.